Industry:
N.G.O./Social Services
Category:
Programmes Support
Total Position:
1
Job Type:
Fixed Term ( First Shift (Day) )
Department:
UNESCO
Job Location:
Islamabad
Gender:
Doesn't Matter
Minimum Education:
Intermediate/A-Level
Career Level:
GS-4
Required Experience:
3 Years - 5 Years
Salary Range:
PKR. 80,000 to 90,000/Month
Required Travel:
25%
Work Permit:
Pakistan
Apply By:
May 6, 2016
Posted On:
Apr 22, 2016
Job Description
- Aids Programme Specialists in the search, location, compilation, review and update of information and data used in the development of documents, work plans and budgets; enters and updates approved work plan/budget data in the electronic system, ensuring accuracy and compliance with approved amounts; runs reports from the automated systems in order to assist in the preparation of regular and ad hoc budgetary/financial updates, reports, statistics and/or projections for use and scrutiny by supervisor and responsible managers;
- Prepares a variety of administrative documentation using examples or templates; initiates administrative procedures and ensures follow-up; reviews request for payments against contractual obligations in the financial system, and provides information on payment status and remaining obligations to supervisor(s);
- Organizes meetings, events and workshops by booking venues, equipment and providing other related logistical support; proof reads, formats, reproduces and assembles documents and pertinent information in support of such events and meetings; collates information and data for presentations; initiates procedures for associated services required; provides administrative support during the event; drafts minutes and decisions;
- Initiates travel authorizations in conjunction with official missions, meetings, workshops or conferences; makes travel arrangements; tracks and prepares itineraries and agendas; prepares associated documentation; facilitates the travels of visiting officials by providing information and preparing the necessary documentation
- Responds to requests for information and publications; determines the importance and priority of documents received and follow-up required; drafts correspondence as well as emails/faxes; reviews, proofreads and edits out-going correspondence according to standard practices and protocol, and to ensure proper grammar, spelling and punctuation; recommends changes/corrections; and provides informal translations of documents;
- Responds to enquiries and follows-up on routine outstanding matters; provides information to supervisor(s) and colleagues; makes appointments, receives visitors and takes telephone calls, answering enquiries and/or referring them to the appropriate specialist. As directed, liaises with HQ services to obtain additional information/clarification. Records, updates and retrieves information, documentation and data from the Office/ Bureau filing systems.
- Additional activities that may be required to ensure the success of the work team.
Skills/Competencies :
- Knowledge of office rules, procedures, protocols, to carry out a variety of administrative tasks; preparing/reviewing/editing of correspondence, documents and reports;
- Maintaining/updating filing and reference systems, and other computerized systems (e.g. travel schedules, work plans, mailing lists;
- Assembling documents for statutory and other meetings; making travel, mission and meeting arrangements.
- Ability to use software for word processing, presentation, spreadsheets etc. Languages:
- Good knowledge of one official language English-
- Working knowledge in local/regional languages;
- Good communication skills in both languages
- Basic contracting rules and procedures, sufficient to initiate administrative procedures and to enter and track contractual budgets, expenditures and balances.
DESIRABLE QUALIFICATIONS
Work Experience:
Experience at internal level or working in UN agencies and/or in other intergovernmental organizations
Education : Graduation
Skills/Competencies:
- Knowledge of UN/UNESCO rules and practices related to budgets and associated reporting and tracking protocols;
- Strive for results, persuading and influencing, coping with pressure and setbacks
- BENEFITS AND ENTITLEMENTS
UNESCO’s salaries are calculated in US dollars but paid in local currency. Other benefits include: 30 days annual leave, family allowance, education grant for dependent children, pension plan and medical insurance. More details can be found on the ICSC Website.
Please note that UNESCO is a non-smoking Organization.
A WRITTEN EXAMINATION WILL BE USED IN THE EVALUATION OF CANDIDATES. - Interested ones follow the link below
- http://jobs.un.org.pk/job-detail.php?jid=jmvCXeos7XnL2sAzkwZISA2::E::Bzo4UaSdEDUhIii8c=